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Start by blocking the time of a large group of employees across multiple levels and cross functional teams.  This will ensure the time is in everyone’s busy calendars well in advance.  In due course, likely at earliest the day before the meeting but perhaps a few days before, you will add the agenda.  The meeting invite will move to tentative in everyone’s calendars, they will need to accept again.  Beware: Some will forget they’d accepted and see an opportunity to escape.